Beech Aero Club
Privacy Statement
Who we are
This website is organized and maintained by a committee established by the Beech Aero Club (BAC). The Beech Aero Club is governed by its Articles of Incorporation and its Bylaws which can be found on our website under the menu item “Member Resources/Document Library/ BAC Documents/Club & Admin Documents//Club Documents.
Our website address is: https://beechaeroclub.org/
What personal data we collect and why we collect it
Non-logged in visitors to the website will have their IP address retained in logs for a period not to exceed one year.
Logged in users have their username and email retained by the website as profile data. Usernames will appear in some logs. No other personal data is logged. In general we do not log website activity by user and do not gather or retain website usage in a way that identifies an individual user’s browsing.
Paid members are asked to provide their basic contact profile for member service including address, phone number and other data. Because of US financial regulations we are required to retain basic identifying data on parties we accept money from indefinitely.
Only the username, “displayname”, BAC membership region are visible to logged in users by default. Only username and displayname is visible to non-logged in users. A user has full ability to control the sharing and visibility of all other profile fields. The basic user identification is needed to allow interaction with other members. The staff, volunteers and authorized sub-contractors of Beech Aero Club have access to full profile data to allow service and support of members.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Contact forms
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser. Pg 2
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Analytics
To continually improve our site, we often collect information about how our members/visitors are using it. These usage statistics are only viewed in the aggregate—and are never tied to an individual.
We use this information for purposes such as improving the pages where our members/visitors are having difficulties, and ensuring that we have the appropriate infrastructure in place to service future needs.
The information collected may include your IP address, your browser type and your operating system, as well as data that is passively generated as you browse the site, such as the number and types of pages visited, and the length of time spent per page and on the site overall.
Who we share your data with
We do not sell or share our users’ private personal information. Mark Gooderum is the
Beech Aero Club Webmaster.
To ensure that you are the only person accessing your personal information, we restrict access to the Chat Forum by requiring that you enter your user name and password to login. Only you know your password. Committee members and BAC do not have access to your password, and they will not ask you to reveal it. If someone does ask you to provide your password to them, we ask that you refuse to do so and contact us immediately.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue. Pg 3
For users that register on our website, we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have a profile on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Visitor comments, email, username, time and IP address may be checked through an automated spam detection service. The spam detection service does not retain this data in a recoverable form but will retain hashes and other anonymized forms of this data for the purpose of spam and bot detection.
When you visit the website, you share anonymized data with our analytics partners including a non-permanent tracking information, page access, IP address and browser information. This information is sent from the browser, not from the website, and can be controlled by the user using a variety of options including security software, browser plugins and firewalls.
We share username with our payment partner PayPal when using PayPal for payment of membership. We do not share other data with PayPal and the use of PayPal for payment is optional.
Your contact information
To communicate with us electronically, we strongly recommend that you use our Contact Us feature.
General email is not secure since it passes through many points on its route from you to us. If you are using general email to communicate with us, we strongly recommend that you do not include personal financial information within the email as we cannot guarantee its confidentiality en route to us.
When you email us your comments, questions or instructions, you provide us your email address and we use it to correspond with you. We then store your email and our replies to you so that we can refer to them in future.
We will not provide your email address to anyone outside of BAC. We may use your email address to send you information about the website that we think may be of interest to you. If you do not want us to contact you with information by email, you may tell us so at any time and we will discontinue the practice.
If you have asked us to provide you with information on a regular basis, or if we email you information, you may ask us to remove you from the list at any time. Pg 4
How we protect your data
We use Secure Sockets Layer (SSL) software to encrypt the information you enter on our Site in order to protect its security during transmission to and from our Site. When storing information, we protect its security by encryption and pseudonymization of critical data.
We maintain physical, electronic and procedural safeguards in connection with the collection, storage and disclosure of personally identifiable customer information.
Although we take all these measures to maintain the safety and security of your personal information, please note that no transmission over the Internet can ever be guaranteed to be secure. Consequently, please note that we cannot fully guarantee the security of any personal information that you transfer over the Internet to us.
What third parties we receive data from
Google Analytics or other similar firms may provide statistics on our website when requested by the website committee.
If the user pays via PayPal there is data retained by PayPal according to their policies. We have visibility to the PayPal email and account name within PayPal as part of our Payment Processing.
What automated decision making and/or profiling we do with user data
None. The website is designed as a source of information for members and visitors.
Industry regulatory disclosure requirements
The EU-U.S. and Swiss-U.S. Privacy Shield Frameworks provide companies on both sides of the Atlantic with a framework to comply with data protection requirements when transferring personal data from the European Union in support of transatlantic commerce.
Note: We have EU members and we retain their data – we are subject to EU/GDPR requirements for those members data – whether paid or not – and they cannot waive their rights under GDPR – but they can consent to the usage.
United States entities/companies are not immune to General Data Protection Regulation (GDPR) and its impact. United States entities/companies must develop a privacy compliance strategy if they perform the following activities:
– Offering goods or services to EU or Canadian residents
– Monitoring the behavior of EU residents within the EU, and Canadian residents within Canada, which may include tracking internet activity for behavioral advertising purposes
– Conducting business with or in the EU, or marketing goods and services to EU residents
Joining the Beech Aero Club and paying the annual membership fee includes a requirement for Pg 5
consent for the use of your personal data as described in document.
Additional information
As we continue to expand our website to serve you better, and as new Internet technologies become available, we may need to amend this Privacy Statement at anytime, with or without notice to reflect changes in functionality and practice. Please check this Privacy Statement regularly for changes.
The website has links to other websites or Internet resources. As an example, from time-to-time we may provide links to Google or Firefox to assist you in upgrading your Internet browser.
However, this website has no responsibility or liability for or control over these other websites or Internet resources or their collection, use and disclosure of your personal information. Always review the Privacy Statements of the sites that you are viewing.